Reclaim.ai - 2026 Review, Features, Pricing

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Reclaim.ai

Lite plan - free forever; Starter from $8/month
Web, Google Calendar extension, API
Integrations: Jira, Asana, ClickUp, Slack, Zoom, Linear, and 40+ via Zapier
No native mobile app (browser-only)
Acquired by Dropbox in August 2024

500,000+

Active users

4.8/5

G2 Rating (120+ reviews)

up to 9.8 hrs

Weekly time saved

2018

Founded

Reclaim.ai is an AI scheduler that operates on top of existing calendars (Google Calendar or Microsoft Outlook) and automatically schedules tasks, habits, and meetings into optimal time slots. Unlike Motion, this service does not require a full transition to a new tool: it integrates into your existing workflow as an intelligent automation layer.

Key figure: According to platform case studies, teams using AI Initiatives save up to 9.8 hours of focus time per week, and time management improves by 44%. The May 2026 report recorded a 27.4% deficit in deep work with 15.8 hours of meetings per week for a typical team.

Key Features of Reclaim.ai

AI Focus Time - users set a weekly deep work target, and the system automatically finds suitable blocks and switches their status from "free" to "busy" as the week fills up.
AI Habits - 100+ habit templates (lunch, exercise, focus sessions) dynamically shift around meetings; Lite plan includes up to 3 habits, paid plans offer unlimited ones.
AI Tasks - two-way synchronization with Asana, Jira, ClickUp, Todoist, Linear, and Google Tasks: tasks receive time slots based on priority and deadline, and updates in Reclaim are reflected in the original tracker.
AI Smart Meetings - a patented algorithm finds the optimal time for 1:1 and team meetings considering all participants' schedules, saving up to 3 hours a week on coordination.
AI Scheduling Links - booking link shows true availability considering buffers, priorities, and time zones; supports custom branding (logo, banner) from August 2025.
AI Calendar Sync - protects against double bookings across multiple calendars (work + personal) with real-time updates.
Workforce Analytics & Initiatives - org-wide dashboards for leadership: visibility of team workload, launching No-Meeting Days and Focus Time Initiatives, identifying overburdened employees without access to private task details.

Pros and Cons

Pros

Works on top of Google Calendar / Outlook
Functional free plan
Two-way sync with Jira, Asana, ClickUp
Habits flexibly shift around meetings
Onboarding in 10-15 minutes
Support for Dropbox from August 2024

Cons

No native mobile app
Outlook is less mature than Google Calendar
Apple Calendar is not supported
Requires 1-4 weeks to calibrate task estimates
Weaker than Calendly for external bookings

Reclaim.ai Pricing Plans

The platform offers 4 plans - from the free Lite to Enterprise. Students and educators get a 50% discount, NGOs and startups get 20%, and annual payments reduce costs by 29%.

Lite

$0/month

1 user
Up to 3 habits
1 Smart Meeting, 1 Scheduling Link
Unlimited tasks and focus time
1 calendar sync

Starter

$8/user/month

Up to 10 seats
Unlimited habits
3 Scheduling Links, 3 Smart Meetings
Integrations with Jira, Asana, ClickUp, Linear
Analytics and time tracking

Business

$12/user/month

Up to 100 seats
Unlimited Smart Meetings
Workforce Analytics
Team analytics and OOO calendar
Onboarding workshop

Enterprise

$18/user/month

100+ seats
SAML SSO and SCIM provisioning
Advanced admin controls
Dedicated Customer Success Manager

Hack: New users automatically get 14-day access to the Business plan without a credit card - use this period to test Workforce Analytics and team initiatives before choosing a plan.

Reclaim.ai vs. Competitors

Motion ($19-34/month) offers built-in project management and fully replaces your calendar but requires switching to an entirely new tool and is substantially more expensive. Reclaim integrates as an add-on, preserving your familiar workflow.

Clockwise excels in team optimization and natively supports Outlook, but falls short in personal productivity and task tracker integration. Calendly is superior in external booking scenarios with clients, but does not offer AI task and habit planning - these are different tools for different needs.

Sunsama is built on a daily manual routine: the user selects tasks and schedules them personally. Reclaim automates this process entirely in the background - it suits those looking for automation rather than mindful manual planning.

Use Cases

Engineer protects coding time

The "Deep Work 9:00-12:00" habit automatically adjusts as meetings arise, ensuring 2-3 hours of focus work daily.

Product Manager + Jira

Sprint tasks from Jira receive time slots by priority, and when deadlines change, the schedule is recalculated automatically.

No-Meeting Day for the team

Through AI Initiative, the platform protects every Friday from meetings for the entire department, providing analytics on time saved.

HR analyzes workload

Workforce Analytics shows a specific employee spends 34 hours a week in meetings - data for discussion about workload balance.

Who is Reclaim.ai For

Knowledge workers (engineers, PMs, analysts) - constantly lose focus time due to meetings and need automatic protection of blocks for deep work.
Managers and team leads - need visibility of team workload and automatic 1:1s without manual calendar management.
Remote and hybrid teams of 5-100 people - work across different time zones and want to eliminate schedule conflicts without email chains.
Freelancers and consultants - manage multiple projects simultaneously and need automation of tasks and convenient links for booking meetings.
HR and C-level - launch org-wide productivity initiatives and seek data on the organization's meeting culture.

Getting Started with Reclaim.ai

1

Register - go to reclaim.ai and create an account through Google or Microsoft 365. New users automatically get a 14-day Business trial without a card.
2

Connect your calendar - choose Google Calendar or Microsoft Outlook. Initial sync takes 10-15 minutes, basic AI scheduling starts immediately.
3

Set up habits and focus time - choose from 100+ templates or create your own. Set your weekly deep work goal in hours.
4

Connect a task manager - add Jira, Asana, ClickUp, or Todoist; tasks automatically appear in the calendar considering priorities and deadlines.
5

Track analytics - after 1-2 weeks, check time breakdown in the Planner section, adjust task estimates and refine prioritization rules for accurate scheduling.

Frequently Asked Questions about Reclaim.ai

Does Reclaim.ai work with Microsoft Outlook?

Yes - full functionality (Focus Time, Habits, Tasks, Smart Meetings, Scheduling Links) has been supported for Microsoft 365 users since May 2025. The integration is newer than with Google Calendar, and complex configurations may experience synchronization delays; Apple Calendar is not supported.

How does the service differ from Motion?

Motion ($19-34/month) is a full calendar replacement with built-in project management requiring full transition. Reclaim ($0-18/month) works as an add-on on top of existing Google Calendar or Outlook, being less invasive and cheaper with comparable AI scheduling features.

Does the platform have a mobile app?

As of 2026, there is no native app for iOS and Android - only a mobile browser without push notifications. This is a major user complaint, and the team identifies a mobile app as a roadmap priority.

How safe is calendar data?

The platform does not share event content with third parties; the Enterprise plan includes SAML SSO, SCIM provisioning, and org-wide security policies. Following the acquisition by Dropbox in August 2024, security infrastructure was strengthened by the parent company's resources.

Reclaim.ai is a mature solution for those wanting to regain control over their work time without changing existing tools. Start with the free Lite plan or use the 14-day Business trial to evaluate team features before deciding on a subscription.